Membership, Committees, By Laws By Laws of the New Jersey Health Officers Association ADOPTED NOVEMBER 19, 1997 AMENDED MARCH 26, 1998 AMENDED NOVEMBER 14, 2001 ARTICLE I NAME 1.1 Name. The name of the association shall be the New Jersey Health Officers Association. 1.2 Offices. The President shall designate the principal office of the Association. The President is to announce the location of the office at the annual reorganization meeting. ARTICLE II OBJECTIVES 2.1 Objectives. The objectives of the Association shall be as follows: i. The advancement of knowledge relating to public health, including sanitary and environmental sciences. ii. Consideration of public health problems and improvement in public health administration in New Jersey. iii. Promotion of uniformity in public health procedures, laws, and ordinances relating to public health. iv. Encouragement of personal and group interaction between allied health professions and agencies in New Jersey. v. The protection of the rights of health officers and other public health personnel. vi. To foster professional growth and development of health officers and other public health personnel. vii. To operate as a not for profit agency. ARTICLE III MEMBERSHIP OF THE ASSOCIATION AND MEETINGS OF MEMBERS 3.1 Membership classes. The Association shall have members. The Association shall include four (4) classes of membership: Active, Affiliate, Honorary, and Corporate members. 3.2 Active members. All persons who meet the following criteria shall be eligible for Active membership: i. The individual must hold a license as Health Officer issued by the State of New Jersey as provided in N.J.S.A Title 26, and; ii. The individual must be a full time employee of an official government public health agency in New Jersey or retired in good standing and maintaining a complete continuing education health officers license as issued by the State of New Jersey. Active members shall be eligible to hold office and be entitled to vote on all Association business. 3.3 Affiliate members. All persons who meet the following criteria shall be eligible for Affiliate membership: Individuals who are not eligible for Active membership. Affiliate members shall have the same rights and privileges as Active members except, the right to hold office and to vote. 3.4 Honorary members. All persons who meet the following criteria shall be eligible for Honorary membership: i. Active member who has retired from employment with an official governmental public health agency in New Jersey and who has held membership in the Association for not less than ten (10) years and who is in good standing at the time of retirement. ii. Affiliate member who has retired and has held membership in the Association for not less than ten (10) years and who is in good standing at the time of retirement. Honorary members shall have the same rights and privileges as Active members except, the right to hold office and to vote. Upon approval of the Executive Committee, the State Commissioners of Health and Environmental Protection, or their designees, may be designated as Honorary members in the Association., 3.5 Corporate members. Any corporation or business that espouses the principals and beliefs of the New Jersey Health Officers Association and its members may apply for corporate membership. Corporate members shall have the same rights and privileges as Active members except the right to hold office and to vote. 3.6 Application to membership. Application for membership shall be made in writing for Active, Affiliate, and Corporate memberships. The application shall state the full name and residence of the applicant, class of membership applied for, type of professional license and date issued, if any, and all information necessary to determine the eligibility for membership. Annual dues shall accompany each application. Each applicant shall, as part of the application, and by his/her name agree to this Association's Constitution and by-laws. An application for membership shall be considered by the Executive Committee to ensure membership criteria are met. 3.7 Dues. 1. The dues for each class of membership shall be paid by June 30th of each calendar year: . a) Active members: $150.00 for CY ’02 and $10.00 incremental increases per year for the next five years ($200.00 /year in CY’07) b) Active members - retired: $25.00 per year. c) Affiliate members: $50.00 per year. d) Corporate members: $300.00 for CY ’02 and $50.00 incremental increases per year for the next four years. e) Honorary members: No Fee. 2. Dues are payable to the Treasurer no later than June 30. 3. Membership shall automatically cease whenever dues are twelve (12) months in arrears. 3.8 Termination of membership. A. Any member may withdraw from the Association at any time by giving written notice to the Secretary. B. Any member may be expelled from the Association for just cause, following such recommendation by the Executive Committee and by a two-thirds vote of the Active members present and voting at any regular meeting of the Association. Any member whose expulsion has been recommended by the Executive Committee shall be notified of the proposed action at least thirty (30) days in advance of the meeting at which the recommendation is to be considered. C. An expelled member may not apply for reinstatement of membership in the Association for a period of two years after expulsion. The approval of the Executive Committee shall be required before any proposal for reinstatement after expulsion shall come before the Association, and a two-thirds vote of the Active members present and voting at a regular meeting of the Association shall be required for such reinstatement. 3.9 Regular Meetings. The regular meetings of the Association shall be held 5 times each year. A meeting in November shall be the Annual Meeting of the Association. The Executive Committee shall also determine the exact date, time, and place of all regular meetings. The Executive Committee shall also approve the program for all regular meetings. 3.10 Special Meetings. Special meetings may be held at the call of the President, but no business shall be transacted at any special meeting except that announced in the call for the meeting. The President shall call a special meeting, if requested, in writing by a majority of the members of the Executive Committee, or by ten or more Active members. 3.11 Quorum. Twenty-five (25) Active members present at any regular or special meeting of the Association shall constitute a quorum. ARTICLE IV OFFICERS 4.1 Officers. The officers of this Association shall consist of a President, President-Elect, Secretary, and Treasurer. No person may hold more than one office at a time. 4.2 Term. The term of office for all officers shall be one year, but shall continue until their successors are duly elected. The President and President-Elect shall not be eligible to serve more than two consecutive terms in office. 4.3 Nominating Committee. At least 90 days before the date of the annual meeting, the President shall appoint a Nominating Committee of five Active members, at least two of whom shall be former presidents of the Association. The Nominating Committee shall complete a slate of nominations for officers and members of the Executive Committee. The Nominating Committee shall submit the completed slate to the Secretary at least 30 days before the date of the annual meeting; along with a certification that all candidates have accepted nomination and have agreed to serve, if elected. The Secretary or his/her designee shall send copies of the slate of nominations to all members of the Association with the notice of the annual meeting of the Association at least 20 days before the date of the annual meeting. Other nominations shall be made only by petition, signed by at least ten (10) Active members, and containing the consent of the nominee to be a candidate and to serve, if elected. All such petitions shall be filed with the Secretary at least ten (10) days before the date of the annual meeting. 4.4 Election of Officers. Election of officers and members of the Executive Committee shall be held at the annual meeting of the Association. Nominations presented by the Nominating Committee, together with all nominations made by petitions, shall be voted upon, and a majority vote of the Active members present and voting shall be required for election. If there are nominations by petition it shall be the duty of the Secretary to prepare written ballots. Positions on the ballot will be determined by a drawing by the Secretary in the presence of at least two (2) members of the Association who are not candidates for office. Tellers appointed by the President shall canvass ballots. 4.5 President. The President shall be chief presiding officer of the Association and shall preside at all meetings of the Association. He/she shall appoint all committees provided for in this Constitution and by-laws and shall designate the chairman of each Committee. He/she shall have the power to appoint any committee of three or more members to consider any question that may come before the Association. The President shall serve ex-officio on all committees of the Association. The President shall do and perform other duties as may be assigned by the Executive Committee. 4.6 President-Elect The President-elect shall preside at all meetings of the Association in the absence of the President. He/she shall assume the office of President in the event a vacancy occurs in that office. He/she shall automatically assume the office of President at the end of the President’s term and shall serve as chairman of the Executive Committee. 4.7 Secretary. The Secretary shall conduct the official correspondence of the Association and the Executive Committee and shall be in charge of the Association books, documents, and papers as the Executive Committee may determine. The Secretary shall maintain accurate minutes of all Membership and Executive Committee meetings. 4.8 Treasurer. The Treasurer's duties shall include, but not be limited to: · making prompt bank deposits of all moneys received in a bank approved by the Executive Committee, · making payments on all demands against the Association with approval of the Executive Committee, · keeping accurate and proper account of all receipts and expenditures and giving a report of same at the Annual Meeting of the Association and at the Executive Board Meetings, · transferring funds between the checking and savings accounts of the Association in accordance with the approved fiscal and accounting procedures of the Association, and, · issuing all checks in compliance with the approved fiscal and accounting procedures of the Association. The accounts of the Treasurer shall be audited as directed by the Executive Committee. 4.9 Vacancies. In case any office of the Association becomes vacant by death, resignation, retirement, removal, disqualification, or any other cause, the Executive Committee may elect an officer to fill such vacancy. The officer so elected shall hold office and serve until the later of the next annual meeting or the date on which a successor is elected and assumes office; provided, however, that if the office of President of the Association becomes vacant, the President-Elect shall serve as President for the remainder of the term. If the office of President-Elect becomes vacant, it shall remain vacant until the next annual election or as provided above. In the event that any officer cannot conduct the duties of his or her office for a period exceeding sixty (60) days, the Executive Committee has the authority to determine the position to be vacant. 4.10 Removal. Any officer of the Association may be removed from office for just cause by affirmative vote of two-thirds (2/3) of the Executive Committee. ARTICLE V EXECUTIVE COMMITTEE 5.1 Composition. The Executive Committee shall be composed of the officers of the Association, the two (2) immediate Past Presidents, and twelve (12) active class members of the Association, six of whom shall be elected upon alternate years at the Annual Meeting of the Association. Elected members of the Executive Committee shall be limited to a maximum of three consecutive terms of two years each as an elected member, and shall not be eligible for election to the Executive Committee again until after a period of at least one (1) year. A past President who is a member of the Executive Committee by virtue of service as President within the immediate past two (2) years shall not be eligible to election as a member of the Executive Committee until a period of at least one (1) year has elapsed. 5.2 Presiding Officer. The President-Elect shall serve as chairman of the Executive Committee. In his/her absence the following shall preside, in the order named, at meetings of the Executive Committee: President, Secretary, Treasurer. 5.3 Terms of Office. The terms of office of members of the Executive Committee shall be two years. Six members of the Executive Committee shall be elected at each annual meeting. 5.4 Authority. The Executive Committee shall have full control of the management of the Association, subject to the action of the Association, and shall have power to act for the Association between meetings. 5.5 Meetings. The Executive Committee shall meet in the month immediately following the Annual Meeting and thereafter at least every other month until the next Annual Meeting. Special meetings of the Executive Committee may be called at the request of the Chairman of the Executive Committee, or at the written request of five (5) members, provided that appropriate notice stating the purpose of the meeting is given to all members of the Executive Committee. 5.6 Quorum. Ten (10) members, at least two (2) who shall be officers of the Association, shall constitute a quorum of the Executive Committee. 5.7 Removal. A member of the Executive Committee other than an officer of the Association may be removed from office for the following reasons: a) Just cause, following such recommendation of the President and by two-thirds vote of the Executive Committee. b) Three unexcused absences from properly announced meetings of the Executive Committee. 5.8 Vacancy. A vacancy of the Executive Committee may be filled by an election held at any regular meeting of the Association. This vacancy will be filled until the next Annual Meeting. ARTICLE VI AGENTS AND REPRESENTATIVES 6.1 Executive Director. The Association may employ, or otherwise secure the services of, an executive director or an executive assistant selected by the Executive Committee, who shall manage or assist the President with the day-to-day affairs of the Association. He or she shall be given the necessary authority and responsibility to oversee the Association's affairs, subject to the direction of the President and the policies established by the Executive Committee. 6.2 Authority. The Executive Committee may appoint additional agents and representatives of the Association with powers to perform acts or duties on behalf of the Association as the Executive Committee may see fit, so far as may be consistent with these by-laws, and to the extent authorized or permitted by law. 6.3 Professional Liaison The President may appoint members to serve as NJHOA representatives to other professional organizations, agencies, and groups of a civic or governmental nature as the President sees fit. The representative(s) shall be responsible to report to the President and Executive Committee a summary of all business relevant to the NJHOA, in a timely fashion and/or schedule designated by the President. The President shall submit to the Executive Committee within 90 days of taking office, a list of all appointed representatives. The list is to be updated and resubmitted, as necessary. ARTICLE VII COMMITTEES OF THE ASSOCIATION 7.1 Committees. There shall be the following standing Committees of the Association: 1. Essential Public Health Services (EPHS): The purpose of the EPHS Committee is to provide guidance on public health services and activities of local health departments including the role of the Health Officer and other personnel. The chairperson will provide input, statewide monitoring of issues such as public health practice standards, etc. 2. By-Laws: The purpose of the By-laws Committee is to prepare, review, and propose amendments, as needed, to the By-laws on an annual basis 3. Communicable Disease: The purpose of the Communicable Disease Committee is to provide guidance to the Association on the subject of communicable diseases. The chairperson will provide input, statewide monitoring of the issue and stay informed on the topic; and make the Association aware/alert of legislative and policy issues that are current or being proposed in the State. 4. Legislation: The purpose of the Legislative Committee is to identify priority health issues for public health officers and advocates for funding and science based policies. Through policy makers, proposing legislation/regulations, writing letters to congressional representatives and state/federal regulators, mobilizing the Association and its members for information and action, media advocacy and other activities as appropriate; and make the Association aware/alert of legislation and advocacy issues that are current or being proposed in the State of New Jersey. 5. Chronic Illness and Disease: The purpose of the Chronic Illness and Disease Committee is to provide guidance to the Association on the subject of chronic illness and disease. The chairperson will provide input, statewide monitoring of the issue and stay informed on the topic; and make the Association aware/alert of legislative and policy issues that are current or being proposed in the State. 6. Environmental: The purpose of the Environmental Committee is to provide guidance to the Association on environmental concerns. The chairperson will provide input, statewide monitoring of the issue and stay informed on the topic; and make the Association aware/alert of legislative and policy issues that are current or being proposed in the State. 7. Maternal and Child Health: The purpose of the Maternal and Child Health Committee is to provide guidance to the Association on maternal and child health issues. The chairperson will provide input, statewide monitoring of the issue and stay informed on the topic; and make the Association aware/alert of legislative and policy issues that are current or being proposed in the State. 8. Fund Raising and Membership: The purpose of the Fund Raising and Membership Committee is to: determine the information required to be included in an application for membership and solicited members eligible by these By-laws; and, propose fund raising initiatives for consideration by the Executive Committee. 9. Newsletter: The purpose of the Newsletter Committee is to: develop articles and information for a quarterly newsletter; and, ensure the newsletter is mailed to all current members of the Association. 10. Finance: The purposes of the Finance Committee are: to review and recommend the annual budget; to review periodic financial statements and determine their compliance with stated objectives of the Association; to be responsible for reviewing all budget modifications for funded projects of the Association; and, to arrange for and obtain an audit of the Corporation by an independent auditor at a frequency as determined by the Executive Committee. The Finance Committee will be chaired by or include the immediate past President of the Association. 11. Nominating: The purpose of the Nominating Committee is to prepare slates of nominees for election of officers of the Association. The Nominating Committee will certify that all candidates have accepted the nomination and agree to serve if elected. A copy of the approved slate of officers will be sent to the Secretary thirty (30) days prior to the Annual Meeting. 12. Healthy Communities, Healthy People 2010 Committee: Either an additional committee or a revamping of above committees # 3, #5, and #7. 7.2 Scope. The Executive Committee shall establish guidelines for the function, scope, and operation of each standing Committee. 7.3 Appointment of other committees. Additional committees of the Association may be provided by resolution adopted at a regular meeting of the Executive Committee. 7.4 Special committees. The President may appoint special committees on any subject, which come before the Association. 7.5 Term. Committees of the Association shall serve until the next Annual Meeting following their appointment. Special committees shall serve until their purpose is accomplished, or until discharged by the President. 7.6 Chairpersons of standing committees. The Chairperson of each committee shall report to the Association at each regular meeting of the Association and shall also submit a report, in writing, to the Secretary prior to the Annual Meeting. The President shall appoint the chairperson annually. ARTICLE VIII RULES OF ORDER 8.1 Robert's Rules. The rules contained in "Robert's Rules of Order, Revised" shall govern the Association in all cases to which they are applicable and in which they are not inconsistent with the provisions of this Constitution and By-Laws. ARTICLE IX AMENDMENTS 9.1 Amendment to By-laws. Proposed amendments to this Constitution and By-Laws shall be submitted in writing to the Executive Committee and, if so decided by that Committee, shall be voted upon at the next regular meeting of the Association; provided, however, that a copy of such proposed amendment shall be mailed to each member of the Association, along with a statement that the proposed amendment is to be considered at the next regular meeting, at least ten (10) days prior to the meeting at which the proposed amendment is to be considered for final adoption. A two-thirds vote of the Active members present and voting shall be required for the adoption of any amendment. ARTICLE X FISCAL YEAR 10.1 Fiscal year. The fiscal year of the Association shall be January 1 through December 31. ARTICLE XI DISTRIBUTION OF ASSETS 11.1 Distribution of Assets. In the event of dissolution of the Association, assets of the corporation will be distributed only to such organization or organizations that enjoy exemptions under Sec. 501-C6 of the United States Internal Revenue Code. NJHOA 2006 Committees   By Laws Donald Benedik, Chair Members:  Robert Gogats                   Dr. Jung Cho                   Lou Lamanna                   Herb Roeschke                   Bill Hinshillwood                   Lucy Forgione       Chronic Illness and Disease Dr. Jadwiga Warwas, Chair Members:  Carol Chamberlain                   Steve Papenberg                   Wm. David Richardson   Communicable Disease   George Van Orden, Chair Members:  John Beckley                   John Surmay                   Dan Levy                   Herb Roeschke                   Don Benedik                   Christine Cooke-Gibbs                   Sylvia Bookbinder                   Jim De Santis                   John Ferraioli                   Patricia Diamond                   Hansel Asmar                   Trevor Weigle       Ex officio:   Dr. Faye Sorhage                     Dr. Michael Gerwel                     Mary Jane Hung                     Dr. Colin Campbell                     Carol Genese                     Dr. John Brook   Environmental Health Peter Tabbot,  Chair Members:  Sandra Harris                   John Hawk                   Ralph D’Aries                   Vincent DeFillippo                   Steve Papenberg                   Robert Roe                   Peter Summers                   Lou Apa                   Joe Przywara                   Chris Cooke-Gibbs                   Edna Pinckney                   Glen Belnay                   Anthony Matarazzo                   John Ferraioli                   Stephanie Carey                   Patricia Diamond                   Hansel Asmar                   Trevor Weigle   Finance  Ralph D’Aries, Chair Members:  Gene Osias                   Frank Wilpert                   Pat Pignatelli   Fund Raising/Membership     Peter Correale, Chair Members:  Joe Surowiec                   Robert Hary                   Andrew Simpf                   Karen Comer          Information Systems   Albert Greco, Chair Members:  Peter Summers   Legislation John Surmay, Chair Members:  Joe Surowiec                   Howard Steinberg                   Robert Gogats                   Tom Restaino                   Joe Przywara Maternal and Child Health   John Christ, Chair Members:  Joe Surowiec                   Deborah Ricci                   Steve Krajewski                   Ruth Gubernick    Minority Health    David Henry, Chair Members:  Joe Surowiec                   Sandra Harris                   Ronald Cash                   Violet Cherry                   Dr. Jung Cho                   Edna Pinckney   Newsletter   Peter Tabbot, Chair Members:  Peter Summers                   David Henry                   Kevin Sumner   Essential Public Health Services Pat Pignatelli, Chair Members:  John Hopper                   Ralph D’Aries                   Kevin Sumner                   John Surmay                   David Richardson   Bioterrorism Pat Pignatelli, Chair Members:  John Hopper                   Ralph D’Aries                   Kevin Sumner                   John Surmay                   David Richardson   Program   Peter Summers and Peter Tabbot, Co-Chairs Members:  Jim DeSantis                   Irene Jessie-Hunte                   Joe Surowiec                   Pat Pignatelli                   Marcia McGowan                   John Hopper                   Karen Comer   Tobacco   Frank Grisi, Chair Members:  John Hopper                   David Henry                   Carol Chamberlain           Public Relations Margy Jahn, Chair Members:  Kevin Sumner                   Peter Tabbot   Nominating   Peter Correale, Chair Members:  Frank Grisi                   Robert Hary